Student privacy
RMIT is committed to ensuring the privacy of its students.
RMIT Privacy Statement
Release of information
Proxy enrolment
More information
RMIT Privacy Statement
All students
RMIT University is providing you with this notice because the University has sought personal information about you. RMIT requires this information so it can fully and properly administer your enrolment in accordance with its policies and procedures. Sometimes your information may also be used for related secondary purposes such as informing you about:
- career opportunities or future programs that may be of interest to you
- events or alumni activities following your graduation
- arts, sports or leisure activities that may be of interest to you.
Your information will also be used to start and operate externally hosted applications used by RMIT as part of its education provision, for example (but not limited to) Google, BlackBoard, PebblePad and Illuminate. Any information disclosed will be limited to that necessary to effectively operate the application on behalf of the student and the recipient organisations are required to provide the same privacy safeguards as RMIT.
RMIT is required under law to collect and report enrolment details to State and Federal Government agencies, including the Department of Education, Employment and Workplace Relations, Higher Education and Skills, Centrelink, the Department of Immigration and Citizenship, and the Australian Taxation Office.
Data relating to students studying at locations outside of Australia may also be released to partner organisations for the purpose of administering your enrolment and program delivery in those locations. Use and disclosure of this information, other than to the respective partner organisation, will only be in accordance with this privacy statement, unless required by an Australian or local law.
Student data may also be accessed for conducting duly authorised research, or to seek specific consent to participate in such research. In such instances the identity of the individuals will not be disclosed in any resulting report or publication unless specifically authorised by the individual concerned.
Information may also be released to external agencies or Government departments/ agencies to facilitate bulk mail-outs, debt collection activities and conduct student satisfaction surveys. These organisations are required to provide the same privacy safeguards as RMIT.
You have the right to request access to and/or correct any personal information concerning you that is held by RMIT. For further information or enquiries please contact the Hub on your campus or tel. +61 3 9925 8980. Complex access requests may require a formal application under the Freedom of Information Act 1982. Such requests should be directed to the University Freedom of Information Officer at www.rmit.edu.au/foi.
TAFE/VET students
RMIT University is required to provide the Victorian Government, through Higher Education and Skills, with student and training activity data, which may include information provided by students on relevant enrolment forms. Information is required to be provided in accordance with the Victorian VET Student Statistical Collection Guidelines, which you can read at www.skills.vic.gov.au. Higher Education and Skills may use the information provided to it for planning, administration, policy development, program evaluation, resource allocation, and reporting or research activities. For these, and other lawful purposes, Higher Education and Skills may also disclose information to its consultants, advisers, other government agencies, professional bodies and/or other organisations. These organisations are required to provide the same privacy safeguards as RMIT.
The Education and Training Reform Act 2006 requires RMIT to collect and disclose personal student information for a number of purposes, including the allocation of your Victorian Student Number and updating personal information on the Victorian Student Register.
Students eligible for VET FEE-HELP
For students eligible for VET FEE-HELP the following privacy statement also applies:
RMIT University collects information on the enrolment and statistical data form for the purpose of assessing a student`s entitlement to Commonwealth assistance under the Higher Education Support Act 2003 and allocation of a Commonwealth Higher Education Student Support Number (CHESSN). RMIT will disclose this information to the Department of Education, Employment and Workplace Relations (DEEWR) for these purposes. DEEWR will store the information securely in the Higher Education Information Management System and may disclose the information to the Australian Taxation Office. RMIT and DEEWR will not otherwise disclose the information without your consent unless required or authorised by law.
For more information about how student information may be used or disclosed please contact the RMIT University Privacy Officer at www.rmit.edu.au/privacy.
Release of information
With the exceptions noted above, the release of specific academic, financial or personal information, about past or present RMIT students to anyone other than the student is expressly forbidden. This includes releasing information to student's relatives or friends.
Proxy enrolment
Enrolment Online enrolments
Students re/enrolling via Enrolment online must adhere to the password procedure that prohibits the sharing of logon and password information to a third party. An Enrolment Online student must enrol online themselves and under no circumstances should they provide their login details to another person (or proxy).
On campus enrolments
If a student is unable to attend their on campus re/enrolment and wishes to nominate a proxy to undertake their re/enrolment on their behalf, the student must provide written authorisation or complete the Application to Enrol by Proxy form. It's important to note that an authorised proxy accepts responsibility for all actions carried out on a student's behalf (including decisions relating to fees). Proxies without written permission will not be allowed to complete a student's enrolment on their behalf.
More Information
For more information about privacy at RMIT, please visit the Privacy website.
Freedom of Information – State Government of Victoria