Conferring of Awards – procedure 22.214.171.124
This procedure describes the process by which students who have complete the requirements for an award of RMIT shall have their award conferred
This procedure shall apply to all graduands and relevant staff of RMIT.
Application for award
Students are responsible for advising the University of the completion of an Award by submitting an 'Application for Award' form (available from Portfolio or School offices). Students who are in the final year of their program of study should submit an Application for Award at the commencement of their final year.
If the form is not submitted to the relevant Faculty a graduand's name cannot be included on the graduation lists. Graduands who do not wish to attend a conferring ceremony must still submit an 'Application for Award' form so they can have their award conferred in absentia.
Timing of conferring ceremonies
RMIT general conferring ceremonies are normally held in Melbourne in December, and in Malaysia, Singapore and Hong Kong, usually in August/September.
Date shown on testamur
The date on the testamur shall be the date of the conferral of the award, that is, the date of the conferring ceremony or the date on which the award is approved by the Chancellor on behalf of the Council. Testamurs cannot be provided to graduands before their awards have been conferred.
Higher Education awards
Except for Graduate Certificate awards, all awards of the Higher Education Sector may be conferred in person at a conferring ceremony. All Graduate Certificate awards are conferred in absentia.
TAFE Sector awards of Diploma and Advanced Diploma may be conferred in person at a conferring ceremony. Other TAFE awards are made in absentia.
Wearing of academic dress
The wearing of academic dress appropriate to the award to be conferred is compulsory for all graduands receiving awards at a conferring ceremony. Academic dress is available for hire from the University or may be provided by the graduand in which case it must be identical to RMIT academic dress.
Conferring ceremony fee
A conferring ceremony fee which is inclusive of the fee for the hire of academic dress is payable by all graduands choosing to attend a ceremony.
Graduands who have outstanding debts owing to the University are ineligible to have an award conferred. Their Application for Award shall not be approved by Faculties and their names cannot be included on the graduation list. They cannot receive a testamur either in person or in absentia until any money owing to the University has been paid. When determining the eligibility of students to graduate, Faculties are responsible for checking that graduands are not debtors to the University.
Conduct of conferring ceremonies
RMIT conferring ceremonies shall be conducted in accordance with instructions issued by the Academic Registrar to graduands, staff and other involved persons prior to each graduation period.
Conferring of double degrees
Graduands eligible for a double degree award shall receive two separate testamurs, one for each degree, except for the double degrees of Bachelor of Applied Science/Bachelor of Chiropractic Science and Bachelor of Applied Science/Bachelor of Osteopathic Science which shall be issued on a single testamur.
Double degree graduands attending a conferring ceremony will be presented under the 'home' portfolio and will wear the two colours appropriate to the degrees to be conferred. In the case of graduates in the double degrees of Bachelor of Applied Science/Bachelor of Chiropractic Science and Bachelor of Applied Science/Bachelor of Osteopathic Science, the Applied Science colour only will be worn as both degrees come under the Applied Science generic field.
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