Maintenance of the RMIT scope of registration

Procedure

Intent and objectives

To ensure that the RMIT Scope of Registration is accurate and up to date, such that all programs for which RMIT issues AQF qualifications and Statements of Attainment appear on the Scope of Registration, that no inactive programs appear on the Scope of Registration, and that AQF qualifications and Statements of Attainment are only issued for current programs.

Scope

VET

Exclusions

Programs that are not nationally accredited/endorsed.

Procedure steps and actions

Procedure

Responsibility

Timeline

Access NTIS database to check whether the University already has authority to conduct the proposed Training Package qualification or accredited course. Use the Guidelines on Checking Program Information to search the NTIS database.

Program Coordinator/ team member

Commencement of program implementation, amendment or renewal process

If the program is not listed on the RMIT Scope of Registration, fill out Proforma 2 Application to Amend the RMIT Scope of Registration, have it signed by the Head of School and Associate Director (TAFE) and forward to Academic Policy Branch. Specify if program is intended for interstate or offshore delivery. (For offshore delivery or delivery onshore to international students, also follow the approval processes laid out in the RMIT Offshore Activities Approvals Process).

Program Coordinator/team member

HOS

Assoc Director TAFE

Commencement of program implementation, amendment or renewal process

Send letter to Skills Victoria (signed by Director TAFE) requesting program be added to the RMIT Scope of Registration and notify AMS TAFE Course Administrator of pending program to be added to Scope.

Course Admin

Allow ten days for Skills Victoria processing

Note: This step usually occurs following approval of the Implementation Plan by the Portfolio Associate Director TAFE, or nominee

If program is intended for interstate or overseas delivery, apply to Skills Victoria for mutual recognition.

File response and send copy of reply to relevant Associate Director TAFE (cc Program Manager/Coordinator).

Course Admin

21 calendar days prior to commencement of delivery

When Skills Victoria letter arrives notifying changes to Scope of Registration, check NTIS for addition of new programs and forward a copy of the letter to the relevant Associate Director TAFE (cc Program Manager/Coordinator).

Course Admin

At the end of each month.

Add the following to the central program file:

  • Application to Amend the RMIT Scope of Registration
  • Letter to Skills Victoria signed by Director, TAFE.
  • Confirmation Letter from Skills Victoria

Course Admin

Upon receipt of Skills Victoria letter by Course Admin

Audit Scope of Registration on NTIS:

Review:

  1. Active programs on AMS to check correlation with the NTIS Scope of Registration.
  2. Review TAFE programs, curriculum and training packages on the NTIS database. Identify programs for which accreditation is due to lapse within the next year, and Training Packages for which new versions are scheduled.
  3. Review programs registered on the RMIT Scope for interstate delivery to verify the accuracy of the information. Ensure that Skills Victoria has been advised of any programs that are being delivered overseas.

Course Admin

February & August, concurrent with review of currency of accreditation/endorsement of programs and Training Packages as per Procedure for TAFE Program and Course Discontinuance – Transitional Arrangements

Send letters to the Portfolio Associate Director (TAFE), advising of the following information:

  • Qualifications on the Scope but not on the AMS
  • Qualifications on the AMS but not on the Scope
  • Qualifications which are listed for delivery interstate.

Course Admin

February & August

Seek advice from Portfolio as to whether they wish to retain/delete entries on the Scope of Registration, and what end date on such programs or courses is to be. (Note that Portfolios can request deletion of programs or courses in line with portfolio strategic profile planning by applying to the Academic Policy Branch at any time. (Ref: Proforma 4 – Notification of Program Discontinuance).

Course Admin

February and August

Notify Director of TAFE of actions requested by portfolios as a result of the audit.

Course Admin

With one month of audit completion.

Write to Skills Victoria to request removal of any programs from Scope of Registration as per Portfolio’s advice.

Course Admin

Following approval by the Director of TAFE

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